**How Does Nekst Work? (Video)**

Nekst is your system for managing listings, closings, marketing workflowss, new hire onboarding and any other process within your business that follows a set of steps and is repeatable. Here is a Feature Video that will help to showcase the different features within Nekst.






Once you have setup your Account to fit your business AND customized a Workflow to match your process for listing or closing a transaction, you can proceed with launching a transaction!

**Step-by-Step Translation from the Video

Step 1: Loading a Transaction into Nekst Manually

Each Transaction you want to track within Nekst must be manually added to the program using the ( Add New Transaction) button on the Tasks and Transactions pages.




A pop-up box will appear where you can load a Transaction. You will be asked for several pieces of information.

a.) Transaction Name - this is where you will input the street address of the Transaction OR any other relevant title you desire

This title will display at the end of each subject line of an Email Task, so please keep in mind

b.) Type - this is where you can choose between a Listing, Pending Buyer, Pending Seller, Pending Dual, Active Buyer or Other.

Listing: - use this type for any Transaction which is for sale and without a purchase contract in place
Pending Buyer/Seller/Dual: aka Contingent, In Escrow, Under Contract
Active Buyer: Use this for Buyers which have a Buyer Representation Agreement and want to follow a process for finding them a home
Other: This can be used for all other cases, should you use Nekst for lead follow-up workflows, new hire training, etc.






c.) Applying a Workflow - You will be given the option of applying a workflow. Nekst comes with several pre-built workflows that are universal for the industry. You can work off of an existing Nekst workflow or create your own. Choose whichever workflow best applies to your Transaction. (You will be able to edit the tasks associated with a workflow before you launch them.)


d.) Contract (Start) date - is the date in which you want to begin a process. For a purchase contract, it will typically be the date that a contract is executed. For a listing, it will be the official Listing Start date.

Note About Listings - I recommend that a Listing Process be broken up into 2 different workflows. The "Pre-Listing Workflow" is a set of steps to be taken before a Transaction makes it to market. This might include staging, a marketing analysis, photographer, etc. Once the Transaction is ready to hit the market, you apply a new Workflow for marketing and selling the home ocer the course of the listing agreement.

e.) End date - is when the Transaction is set to close or listing will expire.

Note About End Dates - Some processes may not have an end date because all tasks are built around the Start Date. In this case, just pick any date in the future in order to proceed to the next step.


Once all of these have been filled out, click “Add Transaction” to be taken to the page where you can modify the tasks that are associated with the workflow you chose.

Step 2: Remove Groups of Tasks

You are able to link multiple tasks together into "Groups" and thereby removie a bulk number of tasks with a single click. This is perfect should the contract:

Waive Inspections - remove inspection tasks
Not contain an HOA - remove HOA tasks
Be a Cash Deal - remove Financing tasks

Step 3: Adjusting your workflow to match your contract

Immediately after clicking "Add Transaction", the list of Key Date tasks will be displayed where you can edit the deadlines to match your agreement, add new key date tasks or remove tasks that aren't necessary for the process (i.e. if a contingency is waived)

Should you wish to change the due date of a task, simply click on the name to expand the task box. Change the drop down boxes to:
A select number of days before/after the "Start Date"
A select number of days before/after the "End Date"
Of if you prefer no due date, leave this portion blank

Step 4: Adjusting the non-key date task to match your contract

This 4th step allows you to change or remove any non key-date tasks necessary to ensure the perfect process is followed.

Step 5: Adding Parties to the Transaction

This final step allows you to add Team Members to the Transaction as well as transaction parties such as a lender, buyer, seller, coop agent, etc. Note which transction parties are set to receive an Email or SMS message, to ensure communication is properly disbursed.

Note: For Team Pro users, this step will also indicate which Team Member Roles are assigned tasks

Note about Adding Parties:

A team member can be assigned multiple roles

When you begin typing the name, Nekst will auto-populate those contacts already in your database

Status (Active)

By default, every new Transaction is given the status of "Active". Once you have created the Transaction you can adjust the status of a Transaction between Active, Closed, or Archived.

Active: Use this for any Transaction with open tasks to complete.
Closed: When you close a Transaction successfully, use this status.
Archived: This label is for any Transactionthat falls apart, is cancelled, terminated, etc.

Nekst does not allow you to "Delete" Transactions. Instead, change the status to "Archived" which will remove all outstanding tasks from your "To Do" list and move the Transaction into the "Archived" section of the Transactions page.

Updated on: 10/18/2024